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NINE HIGH-LEVERAGE SYSTEMS TO ALIGN YOUR TEAM.

Sharpen How Your Business Operates, Every Day.

 

This is your starter kit for structured ops.

Core Pack 1 helps you move beyond improvisation with clear, editable templates designed for real teams.

Whether you’re onboarding your first hires or cleaning up scattered processes, this pack gets you aligned and moving.

 

Why The Core Pack 2 Exists

Most teams don’t struggle because they’re unmotivated, they struggle because clarity is missing.

Core Pack 2 exists to help operators, team leads, and managers install the operational systems that bring structure to the day-to-day: roles, rhythms, handovers, coverage, and core team routines.

It’s the layer of clarity that separates reactive teams from aligned, accountable ones.

Smooth Handovers, No Gaps

Plan Transitions That Actually Work

Use the Handover Checklist and Shift Planner to make sure nothing gets lost when roles change or teams rotate, even during time off or exits.

From Chaos to Cadence

Run Your Ops With Real Rhythm

The Meeting Rhythm Builder, Ops Cadence Planner, and Priority Snapshot help your team move in sync, with fewer bottlenecks and better flow.

Define Roles. Reduce Overlap.

Clarity on Who Does What

The Roles Matrix and Team Operating Guide make ownership clear across teams, projects, and departments, so no one’s left guessing.

Align Daily Actions With Big-Picture Goals

Turn Scattered Teams Into Systems

The Annual Ops Planner and Shared Wiki bring direction and documentation together, helping teams execute with focus, not friction.

One editable, reusable tool. Nine powerful sections

What You Get

1. Roles & Responsibilities Matrix

Map who’s accountable, responsible, supporting, or informed across functions and projects.

Highlight your team’s current top priorities in one visual, so everyone stays focused on what matters most.

Design your operating rhythm: weekly reviews, monthly cycles, team syncs, and more, all structured in one place.

Ensure smooth role transitions and time-off coverage with a clear, reusable handover process.

Track shift times, coverage windows, and responsibilities, so there’s always someone accountable.

Define which meetings happen when, how often, and why, and avoid overload.

Set the standard for how your team works including communication, tools, behaviours, and shared norms.

Capture essential team knowledge in one place, no more repeated questions or Slack scavenger hunts.

Lay out key operational goals, events, and planning cycles across the full year for true alignment.

 

Each system comes with a clean, editable Word doc, a mini guide to help you implement it, and a pre-filled example with placeholders, with PDF versions included.

 

Who’s this built for?

 

If you’ve moved past the founder-only phase and now have a team — this pack is for you. It gives you the systems to align people, reduce friction, and build daily clarity across your ops.

  • Founders building their first layer of team structure
  • COOs and ops leads cleaning up scattered execution
  • Team managers who need clarity on roles and rhythms
  • Operators tired of miscommunication and overlap
  • Growing teams who’ve outgrown winging it

Because a growing team without structure doesn’t scale, it stalls.

 

Downloaded the freebie and had to get the core pack. These are definitely built for business, they're not just another Canva download. There are already 4 templates that I can implement straight away. Love that it's easily editable in word with a clear guide on how to use!

Tari

Game Changer, these documents have truly changed the way I run my business, easy to follow and good guidance. Highly recommend.

N. Shah

These templates helped me get organised, saved me hours and took the stress out of starting from scratch.

Verified Buyer

These templates have made me rethink the way to approach my business and employees, I have rolled this out to all my employees to follow moving forward. Great templates.

Verified Buyer

A few quick answers to help you get started faster.

Common Questions

What actually is SystemaFlow?

A growing library of clean plug-and-play templates designed to bring structure, clarity and consistency to your operations.

Nope. All templates are delivered in fully editable Microsoft Word and PDF formats and ready to use instantly.

Yes. The systems are industry-agnostic and built to solve workflow problems that exist everywhere such as unclear processes, poor handoffs, wasted meetings, missed tasks etc.

Whether you're in e-commerce, healthcare, legal, construction or consultancy; if your team runs operations, SystemaFlow can help you run them better.

Yes! Every template is designed to be adapted. You can rebrand, rewrite, and reuse them freely.

SystemaFlow works for solo founders, growing teams and even established firms (construction, law, practices, clinics, agencies, and more.)

Mini Packs = Quick fixes. 2 templates focused on a specific problem.

Core Packs = Deeper systems. 9 templates themed across business stages (fundamentals, operations, team growth etc).

Vaults = Bundles of Mini, Core or both packs with built-in savings.

What Happens Next?

You’re not just getting a file, you’re getting access to a full system, with new tools and insights released monthly.

Future Systems Included

New templates and tools drop monthly, you’ll get them first.

Subscriber-Only Tips

Practical emails on how to implement and get the most from each system.

Early Access to Drops

Be first in line for new packs, vaults, and exclusive bundles.

Built to Stack

Each free system builds on the last, so every drop compounds in value.

Bring clarity, rhythm, and real alignment to your team

Get Core Pack 2 – Start Running Operations with Confidence Today.

 

Strength through structure. Power in motion. Designed to scale.

Join the Flow

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