Onboard better and scale your team with structure

Build clarity from day one.

Mini Pack 1: Business Kickstart includes a clean 30-day onboarding system and a plug-and-play org chart framework.

Designed for founders, team leads, and operators who want to avoid people chaos before it starts.

Why The Mini Pack 1 Exists

Because most small teams grow faster than they organise.

Mini Pack 1 gives you two foundational systems, one to onboard new hires with structure, and one to map your team clearly as you scale. It's the starting point for building without friction.

Structure from day one

Onboarding That Doesn’t Waste Time

Give new hires a proper start. The 30-Day Onboarding Plan guides them through setup, tools, goals, and feedback, with nothing left to guess.

Know who does what

Make Your Team Structure Crystal Clear

The Organisation & Team Structure template helps you map roles, responsibilities, and reporting lines in one clean, editable format.

Designed for real work

Built to Be Used, Not Ignored

These aren’t just docs to download and forget. They’re made to be filled in, shared, and used inside real teams from day one.

Start strong, scale smart

Your Foundation Starts Here

Mini Pack 1 sets the tone for how you build your team and ops systems. Lay the groundwork now, and avoid scrambling later.

What You Get

Two foundational systems designed to onboard better and build early team clarity.

1. 30-Day Onboarding Plan

A complete onboarding flow designed to reduce hand-holding and increase clarity from day one.

Includes:

Role-specific setup + expectations
Weekly progress structure (week 1–4)
Training tracker
Key contacts
Space for feedback and reflection
Editable in Word (and easy to duplicate for multiple roles)

2. Organisation & Team Structure Chart

Visually map your team, track responsibilities, and plan for growth, all in one system.

Includes:

Editable org chart template
Role/responsibility table
Growth planning (planned hires, restructures, freelancers)
Expansion roadmap (quarter-by-quarter team scaling)
Built to grow with your business
Fully editable in Word

Each system comes with a clean, editable Word doc, a mini guide to help you implement it, and a pre-filled example with placeholders, with PDF versions included.

Everything You Need to Build Early Structure

Mini Vault 1: Setup & Foundations

Includes Mini Packs 1-4: Business Kickstart, Ops Fundamentals, Clarity & Roles and Leadership Toolkit.

Mini Vault 1: Setup & Foundations, is a discounted bundle of four powerful Mini Packs into one high-impact toolkit, helping you build clarity, rhythm, and ownership across your business from day one.

Explore Mini Pack 1: Setup & Foundations

Who’s this built for?

Whether you're just hiring your first team members or already growing fast, this pack helps you lay down operational structure before the cracks start to show.

Founders preparing to scale beyond themselves
Small teams where responsibilities are unclear
Operators tasked with bringing order to the people side of the business
Managers tired of improvising onboarding and role clarity every time someone joins

Because your people deserve structure, and so does your time.

These templates helped me get organised, saved me hours and took the stress out of starting from scratch.

Verified Buyer

Game Changer, these documents have truly changed the way I run my business, easy to follow and good guidance. Highly recommend.

N. Shah

This is exactly what I was looking for.

Verified Buyer

These templates have made me rethink the way to approach my business and employees, I have rolled this out to all my employees to follow moving forward. Great templates.

Verified Buyer

A few quick answers to help you get started faster.

Common Questions

What actually is SystemaFlow?

A growing library of clean plug-and-play templates designed to bring structure, clarity and consistency to your operations.

Do I need special software to use the templates?

Nope. All templates are delivered in fully editable Microsoft Word and PDF formats and ready to use instantly.

Do your systems work for my industry?

Yes. The systems are industry-agnostic and built to solve workflow problems that exist everywhere such as unclear processes, poor handoffs, wasted meetings, missed tasks etc.

Whether you're in e-commerce, healthcare, legal, construction or consultancy; if your team runs operations, SystemaFlow can help you run them better.

Can I customise the templates for my business?

Yes! Every template is designed to be adapted. You can rebrand, rewrite, and reuse them freely.

Is this just for startups? Or can larger teams use it to?

SystemaFlow works for solo founders, growing teams and even established firms (construction, law, practices, clinics, agencies, and more.)

What's the difference between Mini Packs, Core Packs and Vaults?

Mini Packs = Quick fixes. 2 templates focused on a specific problem.

Core Packs = Deeper systems. 9 templates themed across business stages (fundamentals, operations, team growth etc).

Vaults = Bundles of Mini, Core or both packs with built-in savings.

What Happens Next?

You’re not just getting a file, you’re getting access to a full system, with new tools and insights released monthly.

Future Systems Included

New templates and tools drop monthly, you’ll get them first.

Subscriber-Only Tips

Practical emails on how to implement and get the most from each system.

Early Access to Drops

Be first in line for new packs, vaults, and exclusive bundles.

Built to Stack

Each free system builds on the last, so every drop compounds in value.

Want to Go Deeper?

Mini Packs gives you a strong start, but if you're ready to fully systemise how your team operates.

Core Packs are the next step.

view core packs

Two proven systems to onboard better, clarify roles, and grow your team

Get the Mini Pack 1 - Start Building Structure Today.

Strength through structure. Power in motion. Designed to scale.

Get the Pack - £19

systemaflow blog

Explore More System Insights

Tactical tips to sharpen your workflows

view all blogs

The 90-Day Systems Reset

A practical three-phase plan to reset your team’s systems in just 90 days, calm, clean, and chaos-free.

Notion vs Word for Ops

Notion looks slick. Word just works. This post breaks down which platform makes sense when building real-world systems, and how to choose what fits.

Why Most Business Templates Fail

Most templates look good but never get used. This post breaks down why, and what makes a real ops system usable.

How to Write an SOP That Actually Gets Used

Most SOPs get ignored. This blog shows you how to write a lean, usable SOP that drives clarity without overcomplicating things.

Canva vs Etsy vs Structured Templates

We break down the key differences between Canva, Etsy, and structured templates, and why only one approach holds up in real operations.

The 3 Templates That Saved My Week

Feeling buried in ops? These 3 plug-and-play templates helped us cut through the noise, delegate with confidence, and finally run the week on rhythm.

The 7 Templates You Should Have Before Hiring

Hiring doesn’t fix chaos, it amplifies it. These 7 templates help you define the role, document key systems, and onboard without slowing everything down.

Real Ops Templates vs Free Templates

Free templates aren’t built for execution. This post breaks down what a real operating system template looks like, and how to spot one that actually works.

Mini vs Core vs Vault

A clear breakdown of SystemaFlow's pack types: Mini, Core, and Vault, and how to choose the right one for your size, stage, and systems needs.

Trainual vs SystemaFlow

Considering Trainual? This guide breaks down when it's worth the price, and when a simple, structured system like SystemaFlow is all you really need.

Free vs Paid Templates

This post breaks down the real difference between free and paid business templates — and how to know when it’s worth paying for systems that work.

What to Systemise First

If everything feels manual and messy, this blog gives you the first three systems to build, so you can move from firefighting to focused execution.

Join the Flow

Get free template drops, practical tips and product updates.