Clear up “who does what”, fast.

Simple Tools for Clearer Roles and Shared Knowledge

 

Mini Pack 3: Clarity & Roles gives you two essential systems. A shared team knowledge hub and a clear responsibilities map.

 

Get the pack - £19

Why The Mini Pack 3 Exists

Because “who does what” shouldn’t be a mystery, but without structure, it always is.

Mini Pack 3 gives you two simple, practical tools that bring role clarity and shared team knowledge into the open. It’s the fix for overlapping responsibilities, repeated questions, and slow-moving teams.

Stop Asking “Where’s That Info?”

Capture and share essential team knowledge

The Team Knowledge Hub gives you a simple, central place to store SOPs, tools, and need-to-know info, no more Slack digging or repeated questions.

No More Blurred Roles

Make it crystal clear who owns what.

The Roles & Responsibilities Map ends overlap and assumption. You’ll know exactly who’s responsible, accountable, or supporting each area instantly.

Built for Busy Teams

You can implement both tools in under an hour

These templates are designed for fast wins, no training required, no bloat. Just plug them in, fill them out, and bring structure to your team without slowing them down.

Create Confidence, Not Confusion

Everyone knows where to look, and what’s expected.

When team knowledge and responsibilities are visible, trust builds and mistakes drop. This pack sets that standard before the cracks start to show.

What You Get

Two complete systems, each designed for structured daily and recurring execution.

1. Team Knowledge Hub

Capture critical team knowledge in one place, fast.

Stop repeat questions and tool-digging. This template gives your team a shared space to log essential info, processes, tools, and must-know guides.

Includes:

  • Shared reference hub layout
  • Links + notes section for tools and SOPs
  • Team memory + onboarding boost
  • “Need to know” structure for quick updates

2. Roles & Responsibilities Map

Define who owns what, and avoid role confusion.

No more blurred lines or duplicated work. This template lets you map out responsibilities clearly across functions, projects, or individuals.

Includes:

  • Responsibility and support role matrix
  • Clear A/R/S/I structure (Accountable, Responsible, Supporting, Informed)
  • Ready-to-use format for team and project roles
  • Visual ownership clarity

 

Each system comes with a clean, editable Word doc, a mini guide to help you implement it, and a pre-filled example with placeholders. PDF versions included.

 

Who’s this built for?

 

Whether you're running solo or leading a growing team, this pack gives you the tools to create clarity, reduce confusion, and align people without endless explanations.

  • Founders tired of answering the same questions
  • Operators formalising team structure for the first time
  • Team leads needing to define clear roles and responsibilities
  • Small teams with blurred ownership and overlap
  • New hires or managers looking for fast knowledge access

Because confusion slows teams down, clarity moves them forward.

 

These templates helped me get organised, saved me hours and took the stress out of starting from scratch.

Verified Buyer

Game Changer, these documents have truly changed the way I run my business, easy to follow and good guidance. Highly recommend.

N. Shah

This is exactly what I was looking for.

Verified Buyer

These templates have made me rethink the way to approach my business and employees, I have rolled this out to all my employees to follow moving forward. Great templates.

Verified Buyer

A few quick answers to help you get started faster.

Common Questions

What actually is SystemaFlow?

A growing library of clean plug-and-play templates designed to bring structure, clarity and consistency to your operations.

Nope. All templates are delivered in fully editable Microsoft Word and PDF formats and ready to use instantly.

Yes. The systems are industry-agnostic and built to solve workflow problems that exist everywhere such as unclear processes, poor handoffs, wasted meetings, missed tasks etc.

Whether you're in e-commerce, healthcare, legal, construction or consultancy; if your team runs operations, SystemaFlow can help you run them better.

Yes! Every template is designed to be adapted. You can rebrand, rewrite, and reuse them freely.

SystemaFlow works for solo founders, growing teams and even established firms (construction, law, practices, clinics, agencies, and more.)

Mini Packs = Quick fixes. 2 templates focused on a specific problem.

Core Packs = Deeper systems. 9 templates themed across business stages (fundamentals, operations, team growth etc).

Vaults = Bundles of Mini, Core or both packs with built-in savings.

What Happens Next?

You’re not just getting a file, you’re getting access to a full system, with new tools and insights released monthly.

Future Systems Included

New templates and tools drop monthly, you’ll get them first.

Subscriber-Only Tips

Practical emails on how to implement and get the most from each system.

Early Access to Drops

Be first in line for new packs, vaults, and exclusive bundles.

Built to Stack

Each free system builds on the last, so every drop compounds in value.

Want to Go Deeper?

Mini Packs gives you a strong start, but if you're ready to fully systemise how your team operates.

Core Packs are the next step.

 

View Core Packs

Bring clarity, ownership, and shared knowledge to your team

Get Mini Pack 3 – Start Defining Roles and Capturing What Matters.

 

Strength through structure. Power in motion. Designed to scale.

Get the Pack - £19

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