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Structure. Clarity. Execution. All in One Vault.

Build Your Operational Backbone, From the Ground Up

 

Core Vault 1: Business Foundations bundles four powerful Core Packs into one high-impact toolkit,  giving founders, operators, and team leads the systems they need to run smoothly, scale smart, and stop reinventing the wheel.

 

Why The Core Vault 1 Exists

Most businesses don’t fail from lack of effort, they fail because no one ever built the operational backbone.

Core Vault 1 gives you the critical systems for onboarding, task management, role clarity, performance, and project execution. It's everything your team needs to work with trust, rhythm, and repeatability, without chaos or constant reinvention.

If you’re hiring, scaling, or just cleaning up internal mess, this is the pack to start with.

Clarity from Day One

Get Everyone on the Same Page

Use systems from Core Pack 1 to onboard consistently, delegate clearly, and give your team a shared foundation that scales.

Your Ops, Structured

Align Roles, Rhythms, and Responsibility

Core Pack 2 gives you plug-and-play tools for defining who does what, when, and how, from meetings to shift planning.

Clarity + Growth + Accountability

Manage Performance Without Micromanaging

Core Pack 3 includes systems for setting expectations, running reviews, and supporting team development, all with clarity.

Plan, Deliver, and Close Cleanly

Run Projects Without Firefighting

With Core Pack 4, you'll map out stakeholders, track risks, run updates, and wrap projects without loose ends or guesswork.

What You Get

36 complete templates across 4 Core Packs, designed to help your team operate like a real system, not just survive on improvisation.

Core Pack 1: Business Essentials

Lay the foundation with systems for onboarding, task tracking, documentation, and daily execution.

  • New Hire Checklist
  • SOP + Mini SOP Templates
  • Weekly Task Planner
  • Meeting Agenda & Minutes
  • Task & Delegation Tracker
  • Project Brief
  • Employee Training Log
  • 90-Day Objective Planner

Define how your team operates: roles, rhythms, handoffs, and team-wide systems.

  • Roles & Responsibilities Matrix
  • Ops Priority Snapshot
  • Ops Cadence Builder
  • Handover Checklist
  • Shift & Coverage Planner
  • Meeting Rhythm Builder
  • Team Operating Guide
  • Shared Team Wiki
  • Annual Ops Planner

Set expectations, support growth, and manage performance with clarity.

  • Role Clarity Framework
  • OKR Sheet
  • Performance Review Template
  • Skill Assessment Grid
  • Promotion Readiness Checklist
  • Feedback & Coaching Sheet
  • PIP (Performance Improvement Plan)
  • Win Log (Recognition Tracker)
  • Performance Cycle Planner

Run smoother projects with clarity from start to finish, planning, updates, retros, and closure.

  • Project Launch Planner
  • Stakeholder Map
  • Gantt View Timeline
  • Risks & Blockers Log
  • Project Scorecard
  • Project Roles Sheet
  • Status Update Template
  • Retrospective Board
  • Project Closure Checklist

 

Each system comes with a clean, editable Word doc, a mini guide to help you implement it, and a pre-filled example with placeholders, with PDF versions included.

 

Who’s this built for?

 

This vault is made for operators, founders, and team leads who are ready to run real systems, not just survive off hustle.

  • Founders hiring or scaling for the first time
  • COOs or ops leads cleaning up internal mess
  • Agencies or service teams needing internal clarity
  • Teams trying to standardise handoffs, performance, and delivery
  • Operators who are tired of “starting from scratch” every time

Because structure isn’t a luxury, it’s how teams scale with trust.

 

Downloaded the freebie and had to get the core pack. These are definitely built for business, they're not just another Canva download. There are already 4 templates that I can implement straight away. Love that it's easily editable in word with a clear guide on how to use!

Tari

Game Changer, these documents have truly changed the way I run my business, easy to follow and good guidance. Highly recommend.

N. Shah

These templates helped me get organised, saved me hours and took the stress out of starting from scratch.

Verified Buyer

These templates have made me rethink the way to approach my business and employees, I have rolled this out to all my employees to follow moving forward. Great templates.

Verified Buyer

A few quick answers to help you get started faster.

Common Questions

What actually is SystemaFlow?

A growing library of clean plug-and-play templates designed to bring structure, clarity and consistency to your operations.

Nope. All templates are delivered in fully editable Microsoft Word and PDF formats and ready to use instantly.

Yes. The systems are industry-agnostic and built to solve workflow problems that exist everywhere such as unclear processes, poor handoffs, wasted meetings, missed tasks etc.

Whether you're in e-commerce, healthcare, legal, construction or consultancy; if your team runs operations, SystemaFlow can help you run them better.

Yes! Every template is designed to be adapted. You can rebrand, rewrite, and reuse them freely.

SystemaFlow works for solo founders, growing teams and even established firms (construction, law, practices, clinics, agencies, and more.)

Mini Packs = Quick fixes. 2 templates focused on a specific problem.

Core Packs = Deeper systems. 9 templates themed across business stages (fundamentals, operations, team growth etc).

Vaults = Bundles of Mini, Core or both packs with built-in savings.

What Happens Next?

You’re not just getting a file, you’re getting access to a full system, with new tools and insights released monthly.

Future Systems Included

New templates and tools drop monthly, you’ll get them first.

Subscriber-Only Tips

Practical emails on how to implement and get the most from each system.

Early Access to Drops

Be first in line for new packs, vaults, and exclusive bundles.

Built to Stack

Each free system builds on the last, so every drop compounds in value.

Stop building from scratch every time. Start with the full foundation.

Get Core Vault 1 – Your Complete Ops System for Early-Stage Growth.

 

Strength through structure. Power in motion. Designed to scale.

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