No, each system can be duplicated or adapted per person. We recommend using a separate copy for each direct report to keep notes, feedback, and coaching organised.
WHERE FEEDBACK TURNS INTO MOMENTUM
Tools to Lead Direct Reports With Clarity, Not Guesswork
Mini Pack 5 helps managers support performance, track growth, and hold meaningful 1:1s. No more vague feedback, inconsistent coaching, or forgotten wins.
| Pack | Mini Pack 5: Direct Report Toolkit |
| Includes | 2 plug-and-play tools & guides |
| Delivery | ✅ Instant Download ✅ Lifetime Access ✅ One-time payment ✅ Updates included |
| File Format | ✅ Editable Word (.docx) + PDF |
| Part of Vault | Mini Vault 2: People & Performance |
| Price | $25 USD |
Why This Exists
Most managers want to support their people, but without a system, it’s easy to forget, delay, or wing it.
- 1:1s become vague or repetitive
- Feedback gets lost in memory
- Wins and red flags slip through the cracks
The result? Growth feels reactive, coaching is inconsistent, and no one really knows how they’re doing.
Mini Pack 5 gives managers lightweight systems to:
• Run focused check-ins without rambling
• Track progress, blockers, and support needs
• Coach with structure, not gut feel
Because your team deserves more than “How’s it going?”
Who It’s For
This pack is for managers who want to support their team with intention, not just vibes, memory, or last-minute check-ins.
Perfect for:
- Team leads running regular 1:1s or performance check-ins
- Managers trying to track growth, blockers, and coaching over time
- Founders juggling leadership with a hundred other things
- Anyone who’s ever ended a meeting thinking, “What did we actually agree on?”
About SystemaFlow
SystemaFlow is a plug-and-play modular business operating system, built for founders, operators, and teams who need structure that actually works.
Every system is shaped by real ops experience, not just design.
No fluff. No bloat. Just structure that scales.
What’s Inside
2 practical systems to support performance conversations, track growth over time, and lead with clarity, not memory.
1. Direct Report Snapshot
Track individual goals, blockers, focus areas, and weekly wins, ideal for check-ins, 1:1s, and performance reviews. Helps managers guide progress with context.
2. Manager Feedback Vault
Log feedback, praise, concerns, and coaching notes in one place. Build a consistent record of growth that supports fair reviews and continuous development.
How the Systems Flow
This isn't just a set of systems, it’s a structured journey.
Work through each one in order and watch your operations compound.
Flows from:
Mini Pack 4: Leadership Toolkit
Once delegation and feedback become habits, the next step is tracking growth consistently across your team without letting it slip through the cracks.
Core Pack 4: Project Execution
Once delivery and ownership are systemised, you can shift focus to the people behind the projects, their blockers, performance, and progress.
Pairs perfectly with:
Core Pack 5: Culture & Team Dynamics
Manager habits shape team culture. This pack ensures your leadership behaviours align with the culture you’re trying to build.
And flows into:
Mini Pack 6: Delegation Pack
Take visibility further by mapping team autonomy levels and clarifying your evolving leadership role.
Core Pack 6: Team Growth Playbook
With regular 1:1s and feedback systems in place, you’re ready to scale your team with intent, using clear roles, org planning, and growth systems.
This pack helps you see how each direct report is doing.
The next pack helps you lead them better, with clearer delegation and smarter support.
SystemaFlow vs Tools
Most tools give you a blank workspace.
SystemaFlow gives you the system inside it.
| Real Ops Need | Common Tools (Lattice / 15Five / Google Docs) | SystemaFlow |
|---|---|---|
| 1:1 Prep & Performance Visibility | ⚠️ Some tools offer check-in prompts, but often limited or rigid | ✅ Fully editable snapshot for wins, goals, blockers, and coaching areas |
| Feedback Logging | ⚠️ Notes get buried or are tied to rigid workflows | ✅ One clear vault to track feedback, growth notes, and concerns |
| Lightweight Coaching History | ❌ Often requires exporting reports or jumping between tabs | ✅ All-in-one doc, nothing gets lost, and trends are easy to see |
| Customisable Format | ⚠️ Some fields are editable, but structure is locked | ✅ 100% flexible, use your own style, language, and flow |
| Fast Setup for Managers | ❌ Requires onboarding, admin setup, and permissions | ✅ Plug-and-play ,open, use, repeat |
| System for Everyone | ⚠️ Limited to teams using specific tools | ✅ Works for any manager, in any org, instantly |
How SystemaFlow Works With Your Tools
Already using Lattice, 15Five, Notion, Google Docs, or something else?
No problem.
SystemaFlow is fully tool-agnostic.
Every system comes in clean, editable Word format so you can plug it into whatever platform your team already uses.
No integrations. No migration. Just systems that work, wherever you work.
Want the full People & Performance toolkit?
This pack is part of Mini Vault 2: People & Performance
A focused vault of lightweight tools to help your managers give feedback, track growth, and retain top talent, without adding HR bloat.
Explore Mini Vault 2.
4 Mini Packs, 8 plug-and-play systems. Practical, human-centred, and built for everyday leadership.
Designed to strengthen team performance, one conversation at a time.
Real Word. Real Results.
Trusted by operators across industries.
Frequently Asked Questions
Got questions? Here are quick answers to help you decide faster, no fluff, just facts.
SUPPORT GROWTH WITH STRUCTURE.
Get Mini Pack 5: Direct Report Toolkit
Track performance, log wins, and coach with clarity, without dropping the ball.
Install lightweight systems that make 1:1s, reviews, and feedback easier to run and harder to ignore.
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