The SystemaFlow™ Standard · v2.0
The standard every system has to meet.
Our systems are done-for-you templates in Word and PDF. This page sets out what each one includes, how we test it and what we can't promise.
What every system includes
The files you get
Guide
Two pages at most on why the system exists, who owns it, how to set it up and run it, what good looks like and the common mistakes. Read it first.
Filled-in example
The same document completed for Tamberly Studio, a fictional company used in every example, so you can see what good looks like.
Word system
Your own copy to fill in on screen and keep.
Start a New Sheet
For systems that repeat, such as a weekly or monthly sheet: a Word template that gives you a fresh copy each cycle. Standing documents don't need one.
Print PDF
The system ready to print and fill in by hand. Meaning never depends on colour, so it holds up in black and white.
Each pack also has an overview, a file for setting the pack up with AI, and a Digital Kit for setting it up in a tool you already use. The free pack is built differently, as one Word manual with a tutorial book.
Inside every system
The same frame, every time
The working sections change from system to system. These parts don't.
One named owner
A person, rather than a role or a team. Each row in the Action Tracker has one name too.
A review date
A real date, never "to be confirmed". When the system is used and when it is checked are recorded separately.
Connections
Each system names at least two other real SystemaFlow systems: what feeds it and where its work goes next.
Readiness
A marker to record whether the system is Not Adopted, Partially Adopted or Operationalised. Operationalised means three cycles in a row, or two for quarterly and annual systems.
A review log
What changed in the system, why and when, kept in the document.
An AI job
One named job AI can do in each cycle, with prompts in the Guide. AI drafts and the owner decides.
The tests
Scored on eight tests
Each test is scored from 1 to 10. A 9 or 10 means:
Clear job
It solves one named problem, and a buyer can set it up in under an hour.
A real loop
It has a rhythm and a reset, and it carries work forward or drops it on purpose.
Connected
It has real systems before and after it, and a link to another pack where one fits.
Better than free
It is clearly more than a blank template, one of our free systems or a quick AI draft.
Real example
The Tamberly Studio example reads like a real business week and agrees with the other packs.
Useful Guide
It says what good looks like, the common mistakes and the principle behind it, in two pages.
AI ready
The AI job is a real one, and the prompts work when pasted as written.
Works everywhere
It prints well, fills in well in Word, reads well as a PDF and survives Word Online.
The bar
What a system has to score
Works everywhere is held at 8 until it has been tested. A system stays at 8 on that test until it has been printed and opened in Word Online. Until then, a system scoring 9 on the other seven tests averages just under 9, and we would rather say so than round it up. Those checks are still being completed across the library.
When a system changes, the change goes on the update log. Fixes move the version to 2.1, 2.2 and so on, and a new structure moves it to 3.0.
Honest limits
What this standard doesn't promise
Not advice
These are working documents and they are not legal, HR, tax or financial advice. Where one names a law, the example uses UK law with a short note for other places. Laws change and differ by country, so check what applies where you operate.
No result guaranteed
A system can give a team a clear way to work, but it can't make anyone run it. The running is still up to you, and we can't promise any particular outcome.
Our own scores
We score the systems ourselves. No outside body has audited or accredited them.
Examples are fictional
Tamberly Studio is a made-up company. Its figures show how a system is filled in and say nothing about what your business will achieve.
Desktop Word comes first
Word Online and Google Docs support less than desktop Word, so spacing and tick boxes can shift there.
Templates, and nothing more
We don't review your business or fill the systems in for you. You adapt them to how you work.
See for yourself
Look at the work before you buy.
Start with the free pack, or browse every system in the library.