Money and sales
Core Vault
Money, Sales and Data
The bank balance looks fine until it doesn't, deals go quiet with nobody chasing, reports disagree and nobody can say who still has access to what. Money, Sales and Data sets up the whole area properly, with four packs of nine connected systems run week by week and month by month.
Sound familiar?
- I look at the bank balance and feel fine, right up until the week the tax bill lands.
- Proposals go out, then go quiet, and nobody owns the next step.
- A freelancer from last year can probably still get into our client folders.
- Every report says something slightly different, and we've no idea which is right.
- If someone asked what personal data we hold, I'd be guessing.
Who it's for: Owners and finance, operations or sales leads in businesses of 5 to 50 people with no full-time IT staff, who work alongside an outside accountant or bookkeeper and sell by proposal.
What you get
36 systems, each ready to use
Each Core Pack structures a full business area with nine connected systems, run every month. This Vault holds four of them.
Each pack also has a Pack Overview that shows where to start, a Set Up with AI prompt, and a Digital Kit to help you set it up in a tool such as ClickUp, Notion or Microsoft 365.
With every system
- Read Me FirstThe guide: what the system solves, how to set it up and how to run it.
- See It Filled InThe worked example, completed for Tamberly Studio, a fictional company, so you can see what good looks like.
- Your SystemThe Word file you fill in and keep.
- Start a New SheetA fresh copy for each new week, project or meeting, on the 20 of 36 systems that repeat.
- Print and Fill by HandThe PDF, if you prefer paper.
Look inside
The real pages, filled in
These are pages from the files you'd download, completed for Tamberly Studio, the fictional company used in every example. Click a page to read it full size.
Everything inside
Every pack and system in Money, Sales and Data
Pack 1 of 4 · 9 systemsIT Security and Data Protection
Fixes: Nobody can say who has access to what, whether the backups would come back or what personal data you hold.
- Cyber Security Baseline Check
- Score seven basic security controls against evidence in one hour, and rank every gap into a dated fix list.Includes Start a New Check Sheet
- Device and Equipment Register
- List every company laptop, phone and tablet with who holds it and whether it's encrypted, locked and updated.
- User Access Register
- Record who can get into which account, at what level and until when, freelancers included, and compare it with each tool's own user list every quarter.
- Leaver and Role Change Access Checklist
- Take access away the same day for every leaver, freelancer and supplier whose work ends, with a second person checking it was done.Includes Start a New Access Change Sheet
- Data Backup and Restore Test
- Map what's backed up and where, then time a real restore each quarter against a printed Pass rule.Includes Start a New Year Sheet
- Security Awareness and Phishing Check
- Give everyone a one-page rules card and one reporting route, with a yearly briefing and results read by team, never by name.Includes Start a New Year Sheet
- Personal Data Register
- List each kind of personal data you hold, why, where it's kept, who it's shared with and how long it's kept, on one page.
- Data Rights Request Log
- Log every request to see, correct or delete personal data the day it arrives, with the deadline set on entry and the answer recorded.
- Security Incident and Data Breach Log
- Log every security incident and near miss the same day, and write down the reporting decision within 72 hours using a printed test.
Pack 2 of 4 · 9 systemsFinance Ops Kit
Fixes: The money side lives in one person's head, and you find out about a shortfall when it's already here.
- Cash Flow Forecast
- See 13 weeks of cash on one page, updated every Monday from the bank, with a minimum line you set and an action for any week near it.Includes Start a New Week Sheet
- Invoice and Credit Control Tracker
- Track every sales invoice from raised to paid, chase each one on a fixed rhythm, and read debtor days and aged debt every month.
- Spend Request and Expenses Log
- Ask before money is committed, with the budget left shown on every request, and check each expense claim against a printed policy.Includes Start a New Month Sheet
- Bills and Payment Run
- Pay supplier bills in one weekly run, each approved and matched, with bank detail changes confirmed by phone and a second person releasing payment.Includes Start a New Payment Run Sheet
- Month-End Close Checklist
- Close every month by the same working day, with ten pre-filled steps that each have an owner and a done-by day.Includes Start a New Close Sheet
- Budget against Actual Review
- Read each closed month against the year's budget on one page, with every variance over your set size explained and given an action.Includes Start a New Month Sheet
- Client and Service Margin Check
- Each quarter, work out what every client and service earns once hours are counted at cost, and mark each Keep, Reprice, Fix or Exit.Includes Start a New Quarter Sheet
- Finance Controls Check
- Each quarter, check who can move money and whether each safeguard actually ran, and turn every gap into a numbered finding with one owner.Includes Start a New Quarter Sheet
- Year-End and Accountant Pack
- Hand your accountant everything in one pack within a month of your year end, with your dates worked back and each query logged.Includes Start a New Year Sheet
Pack 3 of 4 · 9 systemsReporting and Data Quality
Fixes: Reports pile up, the same figure means different things to different people, and errors keep coming back.
- Report Register
- List every regular report with who reads it and the decision it serves, then ask of each one whether anyone would miss it.
- Measure Definitions Library
- Give every number used in more than one place one written definition, formula, source and owner.
- Data Source Map
- Name the one tool that holds the truth for each kind of data, and where an error gets corrected.
- Data Entry Rules
- Stop bad data at the keyboard with house formats, required fields, who may change each record and a card to pin beside the screen.
- Data Quality Check
- Test 20 records from one dataset in 30 minutes a month, score them, and rank a fix list with the cheapest big fix first.Includes Start a New Check Sheet
- Monthly Reporting Pack
- Produce one monthly report the same way each time, with a fixed timetable, six numbers that must agree and a sign-off.Includes Start a New Pack Sheet
- Report Error and Correction Log
- Log every wrong number found after a report has gone out, send a dated correction, and fix the cause where it started.
- New Report Request
- Put every new report through five tests before anyone builds it, so you don't end up with three versions of the same figure.
- Data Retention and Deletion Schedule
- Set how long each kind of record is kept and why, name who deletes it from each place, and log every deletion run.
Pack 4 of 4 · 9 systemsSales Pipeline and Proposals
Fixes: Every enquiry gets the same effort, proposals go quiet, and nobody can say why deals are won or lost.
- Lead Qualification Check
- Score every new enquiry on five questions, and let a printed rule say Pursue, Nurture or Decline, with a reply ready for each.
- Sales Pipeline Tracker
- Hold every live deal on one sheet with a stage, a value and one dated next step, and flag any deal without one.
- Discovery Call Guide
- Run each discovery call from ten questions in order, write down the client's own words and send each answer where it's used.Includes Start a New Call Sheet
- Proposal and Quote Sheet
- Send every proposal from one sheet, with scope, exclusions, price, terms, a validity date and an approver named for any discount.Includes Start a New Proposal Sheet
- Proposal Follow-Up Plan
- Follow up every proposal on day 2, 7 and 14, each with a reason the client values, ending with a request for a yes or no.Includes Start a New Follow-Up Sheet
- Objection and Answer Bank
- Keep the ten objections you hear most, each with a question to ask first, an answer and the proof behind it.
- Sales Forecast
- Turn live deals into a weighted forecast by month, using a printed likelihood for each stage, and check last month's against what really signed.Includes Start a New Month Sheet
- Weekly Sales Review
- Spend twenty minutes every Monday on the deals that need a decision, each leaving with one action, one owner and a date.Includes Start a New Week Sheet
- Win and Loss Review
- Record every decided deal within 2 working days with the client's reason in their own words, then find the themes each quarter.Includes Start a New Quarter Sheet
Area 6: Money and sales
How this area builds up
Mini and Core do different jobs, and they aren't copies of one another. Masterworks holds both, for every area.
Core Vault · $299
Run the whole area every month
Money, Sales and Data
Four Core Packs of nine connected systems. 36 systems.
You are here
Mini Vault · $75
Focused fixes for specific problems in this area
Four Mini Packs of two focused systems, each used in a week or two. 8 systems.
Masterworks
$999
Both, for every area
All 352 systems, with a 90-day plan to roll them out.
Mini and Core in just three areas costs $1,122, more than the whole library.
Questions
Common questions
Is this software?
No. Systems are done-for-you templates in Word and PDF, built from real operating experience. We call them systems because each one is ready to use and connects to the next.
Do I have to change the tools I use?
No. Keep ClickUp, Notion, Microsoft 365 or whatever you use now. Every pack includes a Digital Kit to set it up there.
I've tried templates before and stopped using them. Why would this stick?
Writing it down is only the start. Every system names an owner, a review date and a place in the routine, and each one feeds the next. Files can help a team keep going, but nothing can guarantee it. The running is still up to you.
What happens when I buy?
You pay through Lemon Squeezy, then land on a page with your download buttons. We also email you a download link. There is no account to set up.
Do I get updates?
Yes, you get lifetime updates. When a system you own is updated, we email you, and every change is listed on the update log.
Can I get a refund?
The free pack and the page previews let you see what you are buying first, so we do not offer change-of-mind refunds. UK and EU consumers can cancel within 14 days if nothing has been downloaded. Faulty or wrong files are fixed, or we arrange a refund, and your legal rights are not affected. See the refund policy.
Not ready to buy?
Start with the free pack.
The Business Operating Manual is nine free systems in Word and PDF. It shows how we work, on your own business, before you spend anything.